Privacy Notice

Introduction

We want you to be fully aware of the data that OVADA collects from you as a supporter, visitor, class participant, audience member or artist involved with our organisation and inform you about how we use and store this information. By providing your personal data to OVADA you will be deemed to have consented to the processing of such data.

Newsletters
The main way that we use personal data is to send out regular newsletters by email telling supporters and artists about forthcoming exhibitions, events, classes, opportunities and general news. We usually send general newsletters to our subscribers once every 4-6 weeks. You can view past newsletters HERE.

To receive these newsletters you can sign up to OVADA’s general mailing list using THIS FORM via MailChimp.

We also hold specific mailing lists for supporters who have signed up to OVADA Associates and Class Participants. These newsletters include specific information related to either the Associates or Education programme.

If you receive newsletters from OVADA that you would prefer not to receive, you can unsubscribe from our mailing list at any time by using the ‘unsubscribe’ link at the bottom of our emails. Alternatively you can email your request to info@ovada.org.uk; write to us at: OVADA, 14A Osney Lane, Oxford OX1 1NJ; or phone us on 01865 200979.

Cookies
Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by online service providers in order to, for example, make their websites or services work as well as to provide reporting information. Cookies do not typically contain any information that personally identifies a user, but personal information that OVADA stores about you may be linked to the information stored in and obtained from cookies.

You can set or amend your web browser controls to accept/refuse cookies or so you are given a warning when Cookies are being used. If you choose to reject cookies, you may still use our website though access to some functionality may be restricted. Visit your browser’s help menu for more information. Cookies used on our website may include:

-Google Analytics: to analyse how our website is used, create reports and improve your experience when using it. Collected information via Cookies may include the number of visitors to the site, which pages they visited and where they came to our site from. Information is anonymous and cannot be used to personally identify you. We use use this information to report to our employees, trustees and funders. View Google’s Privacy Policy for further information.

-MailChimp: to enable website users to sign-up to our e-newsletter or to recognise when our subscribers have opened an e-newsletter/clicked certain links. These technologies record each subscribers email address, IP address, date, and time associated with each open/click for an e-newsletter. We use this data to create reports about how an email campaign performed and what actions subscribers took. View MailChimp’s Privacy Policy for further information.

-WordPress: to collect information relating to our general enquiries and our Associates Directory. This information can include name, postal address, email address, phone number and information about you as an artist that you provide us with. We use these details to get in touch with you and provide you with further information relating to your enquiry or Associate application. Any data that is used for producing reports is anonymised. View WordPress’ Privacy Policy for further information.

-Third Party Cookies may be sent to you by third-party websites, including Facebook, YouTube, Vimeo, Instagram or Twitter, when using OVADA’s website. These third party cookies are outside of our organisation’s control and we therefore recommend that you check the website of each third-party to view their privacy policies.

Other Websites
Our website or email communications may contain links to external websites which are outside of our organisation’s control and are therefore not be covered by our privacy notice. We therefore recommend that you check individual privacy polices of external sites.

Privacy Notices
-Artists and Associates: If you would like to find out how OVADA manages your personal data, please read our Privacy Notice for Artists and Associates.

-Supporters (including newsletter subscribers, class participants and people who have purchased tickets or items from us): If you would like to find out how OVADA looks after your personal data, please read our Privacy Notice for Supporters.

–Covid-19: To support NHS Test and Trace, we have been mandated by law to collect and keep a limited record of staff and visitors who come onto our premises for the purpose of contact tracing. Visitors to OVADA should read the following notice before attending: Recording visitor details during Covid-19: How we use your information.

Privacy Policy
If you would like more information about how OVADA collects, processes, retains and manages personal data; how to access your personal data; have any concerns; or how to make a complaint, please request our full Privacy Policy.

Data Protection Policy
For more information about how OVADA manages data generally, please request our Data Protection Policy.

Updates
Our Privacy Notices and Policies may be updated at any time. OVADA therefore recommends that you review our policies each time you provide us with personal data. We will always keep an updated version of our policies on this page.

Summary 
We take your privacy seriously and do not want to send you information that you do not wish to receive or store personal information for longer than necessary. You have the right to unsubscribe, change your preferences, and ask us to stop processing your personal data at any time. You also have a right to ask for a copy of the information we hold about you. If you notice that we have incorrect information for you please inform us so we can amend or remove your personal data immediately.

Contact Us
Please do not hesitate to contact us using the contact details below if you require any further information:
 
Email: info@ovada.org.uk
Postal Address: Director, OVADA, 14A Osney Lane, Oxford OX1 1NJ
Telephone Number: 01865 200979

[Last updated: 25th November 2020]